Club Constitution

Leadonites Basketball Club Constitution

1. Name

The name of the organisation shall be Leadonites Basketball, hereinafter referred to as the ‘club’. 

2. Objectives

The club is established to pursue the following objectives:

a) Participation in the sport of basketball, hereinafter referred to as the ‘sport’.

b) The organisation, management and development of basketball for all members of the Club.

c) Membership of appropriate leagues for the purpose of establishing regular competitive play for the club’s representative teams.

d) The provision of training and playing facilities for its members.

e) Promoting and maintaining the highest standards of technical competence and safety in the sport.

f)  Upholding the rules of the sport.

g) The promotion of the sport.

3. Affiliation
The Club shall be affiliated to Basketball England.

4. Membership
All members are subject to the Constitution of the Club and the regulations of the National Governing Body. 

a) Membership of the club is open to all individuals provided they comply with this Constitution.

b) Membership of the club shall be open to anyone interested in the sport on application regardless of sex, age, ethnicity, disability, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.
  • The club may have different classes of membership and subscription on a non-discriminatory and fair basis. The club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
  • The Club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the club or sport into disrepute. Appeal against refusal or removal may be made to the committee.

c) All applications for membership shall be accompanied by the appropriate annual membership fee, which shall thereafter be payable on demand.

d) Each fully paid up member over the age of 18 shall be entitled to attend and vote at General or Annual General Meetings.

e) Fully paid up members may be elected and serve on the Management Committee.

f) Parents/guardians of playing members under the age of 18 may be elected and serve on the management committee.

g) Clubs volunteers may be elected and serve on the management committee.

h)  All members will have access to a copy of the relevant Code of Conduct, a copy of the Club’s Child Protection Policy and a copy of the Constitution via the Leadonites website.

g) Members shall be enrolled on one of the following categories: (Examples):
 Playing/ Competing Member (adult/ junior)
 Non Playing/ Associate Member (non-competing)
 Coach (qualified)
 Official (qualified)
 Junior Member
 Life Member

5. Suspension, Refusal or Termination of Membership
a) The management committee shall be entitled to:
  • Refuse any application for membership on the grounds that such membership would be prejudicial to the objectives of the club as set out in Rule 2 of this constitution.
  • For good and sufficient reason to refuse renewal of any existing membership or terminate or suspend any membership provided that the member concerned shall have the right to be heard by the full management committee before a final decision is made.
b) The member may apply for reinstatement at the next general meeting.

c) Any member who fails to pay their fees by the date required shall forfeit their right to representation on the management committee and at general meetings, and shall be suspended from taking part in any event under the control of the club until such fees are paid.

d) Any member under suspension shall be barred from taking part in any match or event under the control of the club.

e) The management committee shall inform the member in writing of any decision to terminate their membership.

f)  Notification of the termination of a membership will be forwarded to the Governing Body.


i)                    As a member of the club all Athletes will be expected to attend regularly.
ii)                  Athletes should turn up fit and ready to run. Do not attend if unwell or have a pre-existing injury.
iii)                Athletes anticipating a period of non-attendance of over 3 calendar weeks must communicated this to the Age Group Team Manager as soon as possible. If the Age Group Team Manager is not contactable then contact with the Head Coach should be made.
iv)                If athletes do not attend for 3 calendar weeks without communicating a good reason then it is likely that the club’s attendance policy will be triggered resulting in removal from the membership register.
v)                  Removal from the register will result in membership being revoked without refund.
vi)                Should Athletes be removed from the register and subsequently wish to re-join they should follow the membership joining procedures.
vii)              Irregular attendance and/or frequent absence from training without communication of good cause may also result in the attendance policy being triggered.
- A waiting list is now in place with a number of potentially keen players wanting to train and compete.
- Sessions can be busy. Having coaches and helpers attend to athletes with a pre-existing injury who come to training take up coaches and helpers time to the detriment of other athletes.
- If there are valid and genuine reasons e.g. holidays, illness, injury, etc. for a lengthy non-attendance then the club will accommodate this where it can but the club need to know about it in advance so proper session planning can be carried out.
- This will result in the player going back on the “waiting list”.
- We now have a waiting list and we need to be able to offer any vacant spaces in the age group training sessions to those on the waiting list. Part of this process mean that Leadonites Basketball Team Managers and Coaches need to monitor which players are no longer interested in attending the club regularly.
6. General Meetings
a) Annual General Meeting (AGM)

The AGM shall be held each year at such time and place as determined by the management committee, at approximately twelve monthly intervals, but no more than fourteen months after the date of the previous AGM. At each AGM the following business shall be conducted:

 Receive and confirm the minutes of the previous AGM.
 Presentation of the clubs financial accounts for the year.
 Presentation of clubs projected financial situation for the forthcoming year, and the setting of all fees.
 Presentation of Chairpersons report.
 Election of officers to the management committee.
 Any other business brought before the meeting which has been submitted in writing to the secretary not less than seven days prior to the AGM, and any other business deemed relevant by the chairperson.

Notice for an AGM shall be a minimum of 21 days.

A quorum for an AGM shall be 6 members.

b) Extraordinary General Meeting (EGM)

An EGM may be called upon the written demand of:

 33% of the membership.
 The Chairperson.
 2/3 majority of the management committee.

Notice for an EGM shall be of a minimum of fourteen days’ notice, and stating the business to be discussed.

 7. Rules for General Meetings
a) A minimum of twenty one days’ notice in writing shall be given to all members, except in the event of an EGM where the notice shall be a minimum of fourteen days.

b) The Chairperson, or in his/her absence a member selected by the meeting, will take the Chair.

c) All members shall register with the Secretary prior to the start of the meeting.

d) Each member shall have one vote.

e) All votes shall be determined by a simple majority. In the event of a tied vote, the Chair may exercise a casting vote.
f) The quorum shall be one quarter of those eligible to vote, or 6 such members, whichever is the smaller.

g) The Secretary shall keep the minutes of the meetings and record all proceedings and resolutions.

8. Election of Officers to the Management Committee
a) The members of the management committee shall be drawn from the membership, as defined in clause 4 of this constitution.

b) Candidates shall be elected by a show of hands at the AGM, and shall be members of the management committee from the conclusion of that AGM until the conclusion of the following AGM.

c) All nominations of candidates for election shall: have the consent of the nominee; be in writing; be seconded; be received by the secretary not less than fourteen days before the AGM.

d) Uncontested posts may be filled by nomination(s) and election at the AGM.

e) The Secretary shall send all members a list of all nominations not less than seven days prior to the AGM.

9. Members of the Management Committee
a) The Management Committee shall consist of the following Officers:

        i.            Chairperson
      ii.            Vice Chairperson
    iii.            Secretary
     iv.            Membership Secretary
       v.            Treasurer
     vi.            Head Coach
   vii.            Fixtures/Competitions Secretary
 viii.            Team Managers
     ix.            Team Coaches
       x.            Child and vulnerable adult Protection Officer(s)

b) All the above shall be entitled to one vote each at General Meetings, except the Chair, other than as a casting vote in the event of a tied result.
NOTE: In the event of the Chairperson holding other roles on the management committee then the Chair may not vote, other than as a casting vote, in their capacity as another role holder.

c) The committee may co-opt any member to any unfilled post until the conclusion of the following AGM, providing that the number of co-optees shall not exceed one third of the total number of persons serving on the committee at that time.

d) The management committee may appoint any sub-committees it may deem necessary to deal with the matters of the club, until the conclusion of the following AGM. The proceedings of all such committees shall report to the management committee by a representative elected by that sub-committee.

10. Rules for the Management Committee
a) The Chairperson shall chair the meeting, or in his/her absence the Vice Chairman or Secretary or a nominee from the committee in the event of all those mentioned being absent.

b) Fourteen days’ notice of any meeting of the management committee shall be given by the Secretary, except when:
  • The date of the meeting had been agreed at the previous management meeting, in which case seven days’ notice shall be given.
  • In an emergency the Chairperson may call a meeting at two days’ notice.
c) The quorum shall be four of those Officers entitled to vote, as listed at Rule 9. a)

d) All members of the management committee as listed at Rule 8. a) shall be entitled to vote.

e) All votes shall be determined by a simple majority. In the event of a tied vote, the Chair may exercise a casting vote.
f) Meetings shall be open to all members of the club.

11. Finance
a) The income and property of the club, however derived, shall be applied solely towards the objectives of the club as set out in Rule 2, of this constitution.

b) The club shall have the power to raise money by means of yearly affiliation fees, training fees and match fees as determined by the Management Committee at the Annual General Meeting.

c) All monies shall be lodged in a bank account in the name of the club.

d) The Chairperson, Treasurer and Secretary shall be authorised signatories to sign cheques on behalf of the club, of which two signatories shall be needed.

e) The financial year of the club shall run from 1 August to 31 July.

f) All surplus income or profits are to be reinvested in the club. No surpluses or assets will be distributed to members or third parties. 

12. Amendments to the Constitution
This Constitution may only be amended by a proposal passed by a majority of members present and entitled to vote at an Annual or Extraordinary General Meeting.

13. The Dissolution of the Club.
a) Any resolution to dissolve the club may be passed at any General Meeting provided that:

 The terms of the proposed resolution are received by the Secretary at least forty two days before the meeting at which the resolution is to be brought forward, and that…
 At least twenty eight days of the proposed resolution shall be given in writing by the secretary to all members, and that…
 Such a resolution shall receive the assent of two thirds of those present and entitled to vote.

b) Upon dissolution of the club any remaining assets shall be given or transferred to another local amateur youth sports club, a local educational establishment, a registered charity or the sport's governing body for use by them in related community.